Hospice-Veteran Partnership Toolkit : 2. Forming a Steering Committee : Sample Letter to Potential Steering Committee Members

Sample Letter to Potential Steering Committee Members

NOTE: When corresponding with potential partners that are part of the VA medical system, we recommend enclosing the official VA memo that explains the National HVP Program and encourages them to participate. A copy of this memo in PDF format is included later in this section.

Dear [TITLE] [NAME]:

A new partnership is forming with the goal of improving end-of-life care for veterans, and you have been identified as a potential steering committee member. The Hospice-Veteran Partnership (HVP) of [STATE] will be part of a national network of HVPs established through the Department of Veterans Affairs (VA) Hospice and Palliative Care Initiative.

As a member of the HVP steering committee, you would be called upon to provide leadership, technical assistance, and recommendations for program development in the following areas:

  • Raising awareness about veterans' end-of-life care needs and options
  • Strengthening relationships between community hospices and VA facilities
  • Improving veterans' access to hospice and palliative care across all sites and levels of care

The time commitment would be only a few hours a month and much of the work could be done through periodic conference calls. If you have any questions, please feel free to contact us at [PHONE NUMBER] or [E-MAIL].

If you are unable to serve on the steering committee, we would appreciate it if you could forward this letter to a colleague who might be willing to represent your organization. Thank you for your support!

Sincerely,

[FULL NAME]
Chair
Hospice-Veteran Partnership of [STATE/REGION]

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This toolkit is provided by the Department of Veterans Affairs National Hospice-Veteran Partnership (HVP) Program. Development of the toolkit was made possible through support by Rallying Points, the National Hospice and Palliative Care Organization, the Center for Advanced Illness Coordinated Care, and other end-of-life care advocates. Information about VAHPC initiatives is made available for use within the Inter-Institutional Collaborating Network on End-of-life Care (IICN) with the assistance of Growth House, Inc.