Hospice-Veteran Partnership Toolkit : 2. Forming a Steering Committee : Sample Confirmation Letter to Steering Committee Members

Sample Confirmation Letter to Steering Committee Members

Dear Steering Committee Member:

Thank you again for agreeing to serve on the Hospice-Veteran Partnership (HVP) steering committee. We look forward to working with you to ensure that all of our area's veterans have access to excellent end-of-life care.

As a member of the steering committee, you will be called upon to provide leadership, technical assistance, and recommendations for program development. Below are some examples of how you can contribute to the goals of our HVP.

  • Representing the interests of your stakeholder group
  • Participating in monthly conference calls
  • Building HVP membership
  • Serving as a resource to the steering committee and other HVP members
  • Seeking funding to support HVP activities
  • Conducting statewide and regional education events for HVP members
  • Making recommendations for hospice and palliative care services for veterans
  • Supporting outreach efforts to raise awareness about veterans' end-of-life needs

Our first meeting will be held at [LOCATION] on [DATE]. After this initial meeting, the steering committee will convene primarily by conference call.

We are sending this preliminary notice to remind you to save the date. Directions to the meeting location, an agenda, and a list of committee members will be provided closer to the meeting. Please confirm your attendance by contacting [NAME] at [PHONE NUMBER] or [E-MAIL].

We look forward to meeting with you!

Sincerely,

[FULL NAME]
Chair
Hospice-Veteran Partnership of [STATE/REGION]

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This toolkit is provided by the Department of Veterans Affairs National Hospice-Veteran Partnership (HVP) Program. Development of the toolkit was made possible through support by Rallying Points, the National Hospice and Palliative Care Organization, the Center for Advanced Illness Coordinated Care, and other end-of-life care advocates. Information about VAHPC initiatives is made available for use within the Inter-Institutional Collaborating Network on End-of-life Care (IICN) with the assistance of Growth House, Inc.